Thank You Letters

  • Thank you letters with IRS reporting information are only issued to donors who contribute money or in-kind goods or services directly to SWCSRF. For those who two or more times cumulatively in one year, SWCSRF issues a “year-end donation statements” detailing those donations.
  • Thank you letters for in-kind goods and services donations will list only the specific good or service donated, without a market dollar value assigned. This market value is for the donor to determine with their tax advisor.
  • People or organizations donating in-kind goods or services to a third party (to event or auction organizers) can receive an acknowledgement letter from SWCSRF, but specific donated items will not be noted.
    Donation Statements
  • If you would prefer to receive one statement detailing your total annual giving, rather than multiple thank you letters throughout the year, please  e-mail sausalitoswcsrf@gmail.com

Events (Organized by Third Parties)

  • Items donated to the event (food, set up equipment, etc.) will not be acknowledged as donations to SWCSRF.
    The proceeds from the event (minus the value of any goods/services SWCSRF provided) will be acknowledged as a tax-deductible donation to SWCSRF from the third party and the organization or individual will be sent a thank you note with IRS reporting information.

Auctions (Organized by Third Parties)

  • Items donated to the auction will not be acknowledged as donations to the SWCSRF.
    The proceeds from the auction (minus the value of any goods/services SWCSRF provided) will be acknowledged as a tax-deductible donation to SWCSRF from the third party and the organization or individual will be sent a thank you note with IRS reporting information.

Raffles (Organized by SWCSRF)

  • Legally, SWCSRF can hold only two raffles per year.
  • Winners of raffle prize packages valued at more than $600 must submit a W9 to SWCSRF, and SWCSRF will submit a W-2G to include with their taxes.
  • Donors who provide in-kind goods/services for the raffle prizes will be issued a thank you letter from SWCSRF with the IRS reporting information for the specific goods/services only. No market dollar value will be assigned by SWCSRF in the thank you letter.

Drawings (Organized by SWCSRF)

  • Tickets are free to participants.
  • Donors who provide in-kind goods/services for the drawing prizes will be issued a thank you letter from SWCSRF with the IRS reporting information for the specific goods/services only. No market dollar value will be assigned by SWCSRF in the thank you letter.

501(c)3 Letter and Tax ID Number

  • SWCSRFwill distribute a 501(c)3 letter and tax id number only to donors who are donating directly to SWCSRF. People who are soliciting money or goods and services on SWCSRF behalf will not be able to use the 501(c)3 letter or tax id number.